Other Vendor License Services

OverviewSAPIBMAutodeskOther Vendors

Overview

There are very few companies or organisations that only have a Microsoft or Oracle estate. Depending on the requirements of the organisation there may be significant investments in SAP, IBM, Autodesk etc. and the addition of these estates each bring their own licensing requirements, rules and headaches.

Each vendor will naturally bring their own agreements, regulations and the standard, and constant, rule changes. If we combine these with the existing Microsoft or Oracle licensing and compliance needs, then throw in changing environments, staff movements, expansions, mergers and purchases, suddenly keeping track and overseeing compliance is a job that really requires an expert eye.

The expert eye required may not always be evident in the team. These need very particular skills and experience that are honed over years of practised use and delivery on audits among numerous vendors.

The simple and most effective message: get it right, keep it right. Avoid the unnecessary spend, waste of resources and the headache of a potential audit. Mistakes can be very expensive lessons.

Let the experts do their job so you can get on with your job.

SAP

Your SAP licensing can be a difficult animal to handle correctly: for typical enterprise level organisations the landscape can move very quickly and change rapidly.  SAP do not feel the need to inform you of changes to prices or metrics; what your cost and usage rights were at the last product purchase may no longer be right. It’s up to you to know this.

The most effective way of managing your SAP licensing is by optimizing the number of SAP users and their license classification. You need to avoid duplication, ensure you have the most cost effective license type for each named user, stay compliant under SAP’s LAW measurements, comply with legal restrictions and be in a position to negotiate your agreements with good and accurate information.

This is an area where, to avoid all unnecessary extra costs, you need to seek advice from a SAP expert and make their advice part of your roadmap.

SureDatum fulfil that role with many organisations worldwide at present and we ensure that your focus remains on the areas of risk and where the solutions can be found.

IBM

IBM usually try to align their agreements to their year-end in December. So once the summer days start to shorten you should become aware that there may be a lot of work in preparing for an IBM review and generally Q3 and Q4 will be their busy times.  Deployment and inventory on an IBM estate are difficult to do. IBM tend not to make it easy. Having the right help is essential.

You need to take into account your current position before you begin to plan what is coming up.

  • Are you part of an ELA or ESSO?
  • Do you have Passport Advantage?
  • How accurate is your current reporting? Certain tools will give you a little desktop on your IBM but will not give any depth of inventory.
  • Who is analysing that inventory?
  • Are you looking to cancel support on some products?
  • What purchases do you have planned?

By bringing in our experts, they can accurately bring the right advice to get these questions answered. The answers to these questions are vital in order that you ensure that you can face any IBM compliance review with confidence.

SureDatum experts are there to fill in the compliance gaps and create the inventory that your tools are missing. We’re not there to just get to an ELP but to fulfil the picture and reconcile the inventory data with licences. We’ll prioritise the size of risk and ensure that before your review comes you are definitely in the position you hoped to be. That’s our job.

Autodesk

Autodesk are launching a proactive campaign to move their clients to a cloud based service. The changes to their current partner and reseller based system have been flagged since January and will begin in May.  They have identified two dates, January 31st 2016 and July 31st 2016 as dates when many of their perpetual licences will no longer be available.

Part of the campaign will be a requirement to complete a self-assessment (soft audit) using their scripts and online portal. Autodesk will then tell you if you are out of compliance and what products you must buy.

It is important that you know an accurate positon in relation to your Autodesk estate before you complete this online audit. Mistakes in this area can become very expensive very quickly.

From our work with a number of organisations to date we have identified some particular issues:

“AutoCAD LT will stay on as a subscription only product”.

“For larger ETR agreement Autodesk likes to standardise on AutoCAD, no LT and instead use free viewers where no editing or commenting is needed”.

“All larger and more complicated estates (multiple sites, legal entities, more people) will definitely have some compliance issues:”

“Most problems are in

  • Cross company usage (licensed per legal entity)
  • Wrong installation (network product installed as stand-alone)
  • Multiple versions installed on same computer (old/no maintenance contract, up to 3X versions)
  • Suites not installed completely (only some programmes installed, hence need for individual licenses)
  • Cross territory usage for larger companies (licensed per territory-country)”

“Once you send in the scripts results to Autodesk you cannot remove or change anything and you will have to pay whatever they (Autodesk) decide “

Europe’s Top Autodesk Auditor

Next Action

Ensure that you have an accurate grasp of which Autodesk products you are using and the numbers to determine if you have a significant risk and what to do about it.

A little work at this point can help make substantial savings before your online audit.

Other Vendors

Here at SureDatum our resident experts are justifiably proud of the experience and expertise that they have acquired. With constant hands-on delivery and interaction we have become intimately familiar with almost every vendor on the market.

This means that we are confident that where the vendors choose to look, we’ll have first been able to isolate compliance concerns and help make the necessary changes to your estate.

It takes the risk out of the equation, saves tying up your resources and team, reduces the potential cost implications of a review or audit and means no nasty surprises when they arrive.